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Data Privacy Statement

Thank you for your interest in loadbee and our website. We take data protection very seriously. We will always endeavor to protect your personal data in as thoroughly as possible within the framework of our online offer and to use it exclusively for the purposes specified. Below you will find information on the type, scope, and purpose of processing of your personal data and on the use of cookies in connection with the use of the website www.loadbee.com and/or the loadbee platform.

  1. Name and contact information of the responsible entity/service provider

    The responsible body as defined by the applicable data protection laws and service provider as defined by the German Teleservices Act is loadbee GmbH, Nikolaus-Otto-Strasse 13, 70771 Leinfelden-Echterdingen, Germany, (hereinafter referred to as “us” or “we”).

  2. Name and contact information of the data protection officer

    Our external data protection officer is Mr. Julian Häcker, ENSECUR GmbH, Josef-Wolf-Str. 31, 76356 Weingarten, Germany. You may also contact our data protection officer via e-mail at privacy@loadbee.com

  3. Cookies
    1. When you first visit our website on one of your end devices, you will be informed that cookies can be loaded onto your end device when using the website. If you continue to use our website after receiving this information, you hereby declare your consent to our use of permanent cookies.
    2. Cookies and Flash cookies are alphanumeric identifiers that are transferred to your device’s hard drive when you visit our website. They make it possible for the website to recognize your browser when you visit it at a later date, and above all serve to make your visit to the website more pleasant and individual. Cookies allow us to recognize you as a specific user and to store your preferences when you use the website. You benefit by our use of cookies in that you do not need to re-enter the information contained in the cookies each time you visit the website.
    3. You can prevent the use of cookies in your browser’s settings. The help function in the menu bar of most web browsers will explain how to set up your browser so that new cookies are never accepted, cookies are only accepted by you after notification, or are always accepted automatically. Similar functions such as Flash cookies, which are used by browser add-ons, can be switched off or deleted by changing the settings of the browser add-on or via the website of the browser add-on manufacturer.
    4. Session cookies do not require your prior consent, as they are deleted once you leave the website. These enable you to use some essential functions of our website, so we recommend that you set your browser in such a way that cookies are not automatically rejected and you can decide on an individual basis. Please note that some areas of the website may not function properly if your browser is set to refuse cookies or similar mechanisms.
  4. Data processing when visiting our website
    1. Purpose and legal basis of data processing

      You can visit our website without providing any personal information. For technical reasons, the web server of the website only collects the data that your service provider and the browser you use automatically transmit when you access the website using an http header. This is generally the following data:

      • the name of your Internet service provider
      • your IP address
      • the address of the website that referred you to our website
      • the sub-pages of our website you have visited
      • the date and time of your visit to our website

      We do not use this data together with any further information that could enable us to identify you personally. The data is used exclusively for statistical purposes and to improve our website, and does not allow us to draw any conclusions about your person.
      To the extent to which the aforementioned data is personal data, it is processed on the basis of Article 6(1)(a) or Article 6(1)(f) of the GDPR.

    2. Recipients or categories of recipients of personal data

      Pursuant to clause 12, the data will not be passed on to third parties.

    3. Transfer of personal data to third countries

      Pursuant to clause 12, data will not be transferred to a third country.

    4. Storage period of personal data

      All data that could refer to an identifiable natural person (e.g. your IP address) will be deleted by us immediately after your visit to the website and will not be stored.

  5. Data processing when contacting loadbee
    1. Purpose and legal basis of data processing

      You can contact us by phone, e-mail, via the contact form, or via the demo request on the website. The following data provided by you is processed on a regular basis:

      • your name,
      • the name of the company you work for,
      • your e-mail address,
      • your telephone number.

      This data is processed exclusively for the purpose of responding to your request and for any follow-up inquiries.
      To the extent to which the aforementioned data is personal data, it is processed on the basis of Article 6(1)(a), 6(1)(b), and Article 6(1)(f) of the GDPR.

    2. Recipients or categories of recipients of personal data

      Data will not be transferred to third parties.

    3. Transfer of personal data to third countries

      No data will be transferred to a third country.

    4. Storage period of personal data

      As a rule, personal data will be deleted within three years, unless there is a longer statutory retention period in exceptional cases.

  6. Data processing for newsletter subscriptions
    1. Purpose and legal basis of data processing

      You have the option to subscribe to our newsletter. In this case, we need your e-mail address as well as information that allows us to check that you are the owner of the given e-mail address and agree to receive the newsletter.
      We use this data exclusively for sending the requested information and offers.
      We use the “double opt-in process” to ensure that you consent to receiving our newsletter. In the course of this process, the potential recipient agrees to be included in a distribution list. Subsequently, the user will receive a confirmation e-mail that gives them the opportunity to confirm their registration in a legally secure manner. The address is only actively included in the distribution list if it is confirmed.
      To the extent to which the aforementioned data is personal data, it is processed on the basis of Article 6(1)(a) of the GDPR.
      You can revoke your consent to the storage of this data, your e-mail address, and the use of either for distribution of the newsletter at any time, for example via the “Unsubscribe” link in the newsletter. This does not alter the legality of the processing carried out on the basis of the consent until revocation.

    2. Recipients or categories of recipients of personal data

      Newsletter2Go is the newsletter software used. Your data will be transmitted to Newsletter2Go GmbH, Köpenicker Str. 126, 10179 Berlin, Germany. Newsletter2Go is prohibited from selling your data or from using it for any purpose other than sending newsletters. Newsletter2Go is a certified German provider selected in accordance with the requirements of the General Data Protection Regulation (GDPR) and Germany’s Federal Data Protection Act. You can find further information here: https://www.newsletter2go.com/information-for-newsletter-recipients/

    3. Transfer of personal data to third countries

      No data will be transferred to a third country.

    4. Storage period of personal data

      As a rule, personal data will be deleted within three years after termination of the newsletter subscription, unless there is a longer statutory retention period in exceptional cases.

  7. Data processing for loadbee customers
    1. Purpose and legal basis of data processing

      Should you enter into a contractual relationship with us as a loadbee customer, we will process the data transmitted by you for this purpose. This includes, in particular:

      • the name of your company,
      • the address(es) of your company,
      • the names and positions of our contacts in your company,
      • the contacts’ e-mail addresses,
      • the contacts’ telephone numbers.

      The data you provide in connection with the contractual relationship will be processed for the purpose of handling customer inquiries and orders (legal basis Article 6(1)(b) of the GDPR) or for the implementation of marketing measures (legal basis Article 6(1)(a) of the GDPR).
      The data collected is required for the conclusion and execution of a contract for use of the loadbee platform. If you do not provide us with this data, it will not be possible to conclude a contract.
      Data for marketing purposes is voluntarily provided by you and processed within the scope of your consent. You can revoke your consent to the processing of your data for marketing purposes at any time. Please contact our data protection officer using the contact details provided (see clause 2 above). A revocation does not alter the legality of the processing carried out on the basis of the consent until revocation.

    2. Recipients or categories of recipients of personal data

      Advertising agencies, IT service providers, suppliers, billing service providers.

    3. Transfer of personal data to third countries

      No data will be transferred to a third country.

    4. Storage period of personal data

      As a rule, personal data will be deleted within 10 years after termination of the contractual relationship, unless there is a longer statutory retention period in exceptional cases.

  8. Data processing for suppliers, service providers, partners, etc.
    1. Purpose and legal basis of data processing

      If you enter into a contractual relationship with us as a supplier, service provider, partner, or the like, we will process the data transmitted by you for this purpose. This includes, in particular:

      • the name of your company,
      • the address(es) of your company,
      • the names and positions of our contacts in your company,
      • the contacts’ e-mail addresses,
      • the contacts’ telephone numbers.

      The data you provide will be processed for the purchase and processing of support services for the fulfillment of business purposes (Article 6(1)(b)of the GDPR), for the purchase and processing of support services for the fulfillment of legal obligations (Article 6(1)(c) of the GDPR), and for the sending of informational materials (Article 6(1)(b) of the GDPR).
      The data collected is required for the conclusion and execution of a contract. If you do not provide us with this data, it will not be possible to conclude a contract.

    2. Recipients or categories of recipients of personal data

      Authorities, banks, auditors, tax consultants.

    3. Transfer of personal data to third countries

      No data will be transferred to a third country.

    4. Storage period of personal data

      As a rule, personal data will be deleted within 10 years after termination of the contractual relationship, unless there is a longer statutory retention period in exceptional cases.

  9. Data processing for the application process
    1. Purpose and legal basis of data processing

      If you apply for a job with us, we will process the data you submit in this context. This includes, in particular:

      • your name,
      • your contact information (address, e-mail address, telephone number),
      • your work history,
      • your education and training,
      • your qualifications.

      Your data will be processed to in order to process your applications/e-recruiting (Article 26(1) of BDSG-new), to compare the applicant data with suggestions from personnel consultants (Article 6(1)(f) of the GDPR), and for inclusion in an applicant pool for later contact (Article 6(1)(a) of the GDPR).
      The data collected is required for the execution of the application process. The application process cannot be carried out if this data is not provided.
      The comparison of the applicant data with suggestions from personnel consultants helps to make the applications received traceable without the involvement of a personnel consultant.
      For inclusion in an applicant pool, your data will be provided voluntarily and processed within the scope of your consent. You can revoke your consent to the processing of your data at any time. Please contact our data protection officer using the contact details provided (see clause 2 above). A revocation does not alter the legality of the processing carried out on the basis of the consent until revocation.

    2. Recipients or categories of recipients of personal data

      Data will not be transferred to third parties.

    3. Transfer of personal data to third countries

      No data will be transferred to a third country.

    4. Storage period of personal data

      Personal data will be deleted place six months after the conclusion of the application process, taking into account Article 61 b(1) of the German Labor Court Law (ArbGG) in conjunction with Article 15 of the General Act on Equal Treatment (AGG). If you are accepted into the applicant pool, your application will be deleted after two years if no suitable position can be offered. After the conclusion of the applicant selection process, the applicant’s first and last name will be stored for an additional 12 months.

  10. Data processing for loadbee employees
    1. Purpose and legal basis of data processing

      If you are employed by loadbee, we will process the data you provide in order to acquire, carry out, and terminate this employment relationship. This includes, in particular:

      • your name,
      • your contact information (address, e-mail address, telephone number),
      • your employment data,
      • your banking information.

      The data you provide will be processed for personnel planning/development (Article 26(1) of BDSG-new; Article 6(1)(f) of the GDPR), for keeping personnel records (Article 26(1) of BDSG-new), for employee evaluation (Article 26(1) of BDSG-new), for carrying out further training measures (Article 26(1) of BDSG-new), for issuing letters of reference and interim reports (Article 26(1) of BDSG-new; Article 6(1)(b) of the GDPR), for payroll accounting (Article 26(1) of BDSG-new; Article 6(1)(b) of the GDPR), for wage garnishment, clarification of creditor requests (Article 26(1) of BDSG-new; Article 6(1)(c) of the GDPR), for time recording and time accounting (Article 26(1) of BDSG-new), for the processing of sick notes (Article 26(1) of BDSG-new; Article 6(1)(b) of the GDPR), for the termination of the employment relationship (Article 26(1) of BDSG-new), for the processing of reportable occupational accidents (Article 26(1) of BDSG-new; Article 6(1)(b) of the GDPR), for the implementation of operational reintegration management (Article 167(2) of SGB IX in conjunction with Article 6(1)(a) of the GDPR), for recording and operation of the corporate IT and telecommunications structure (Article 6(1)(f) of the GDPR), for employee data in the intranet and Internet (Article 6(1)(a) of the GDPR, Article 6(1)(b) of the GDPR, Article 6(1)(f) of the GDPR), for commissioning personnel service providers for employee recruitment (Article 26(1) of BDSG-new; Article 6(1)(c) of the GDPR), for reporting data to insurance companies for e.g. company pension schemes and deferred compensation (Article 6(1)(c) in conjunction with Article 1a of BetrAVG), and for ensuring legal provisions on maternity rights (Article 6(1)(c) of the GDPR in conjunction with MuSchG).
      The data collected is required in order to enter into and carry out the employment relationship. Failure to provide this data will make it impossible to enter into and carry out an employment relationship.
      SInsofar as the legal basis for processing is based on the protection of our legal interests (Article 6(1)(f) of the GDPR), these interests include the assertion of legal claims and defense in legal disputes, ensuring IT security and IT operation for the company, the prevention of criminal offenses, and measures for business management, and further development of services and products.

    2. Recipients or categories of recipients of personal data

      Health insurance companies, pension insurance companies, IT companies, creditors, court officers, courts, lawyers, professional associations/accident insurance companies, media service providers, authorities, insurance companies, tax consultants/payroll offices.

    3. Transfer of personal data to third countries

      No data will be transferred to a third country.

    4. Storage period of personal data

      As a rule, personal data is deleted within 10 years after the termination of the employment relationship. A different storage period will be determined on a case-by-case basis according to the following criteria:

      • two years e.g. for warnings
      • three years e.g. for company integration management
      • five years for matters relating to statutory social security
      • five years e.g. in the event of an accident report form
      • six years e.g. for clarification in accordance with the Maternity Protection Act or instruction on the obligation to confidentiality
      • 30 years e.g. for occupational health records
  11. Data processing for the integration of the loadbee platform on retailer websites

    If, as a retailer, you integrate the loadbee platform in your POS (online or stationary), we will process your personal data as follows:
    When a user visits a website that contains a loadbee product profile, a connection is established to our servers to display the loadbee product profile and the product information it contains. For this communication and to determine the geolocation of the user, we collect the user’s IP address as well as information on which product information provided by us is being displayed. After the product information has been utilized and the geolocation has been collected, we delete the user’s IP address so that we do not store any of the user’s personal data. If, in order to use various features in the loadbee product profile (e.g. to play a YouTube video), the user’s IP address must be passed on to subcontractors (e.g. YouTube LLC ), the user will be informed in advance of the necessary forwarding, and forwarding will only take place if the user has explicitly given his or her prior consent.

  12. Integration of external providers on our website

    The following content from external providers is integrated into our website for statistical, market research, and advertising purposes, as well as for integration into social networks. This content is necessary to enable you to use the website and to optimize its use:

    • Google Analytics with the “anonymize IP” expansion

      This website uses Google Analytics, a web analysis service by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, (hereinafter referred to as “Google”). Google Analytics uses cookies, which are text files stored on your device that make it possible for a website analyze how you use it. The information generated by the cookies about your use of this website is usually transferred to a Google server in the US and stored there. However, within member states of the European Union or in other states party to the Agreement on the European Economic Area, Google will first truncate your IP address. Only in exceptional cases will the full IP address be transmitted to a Google server in the US and truncated there. Google will use this information on our behalf to evaluate your use of the website, to compile reports on website activity, and to provide us with other services relating to website and Internet use. The IP address transmitted by your browser within the scope of Google Analytics is not merged with other Google data. You can refuse the use of cookies by adjusting the appropriate settings on your browser, however please note that if you do so, you may not be able to use the full functionality of the website. You can also prevent Google from collecting the data generated by the cookies relating to your use of the website (including your IP address) and from processing this data by downloading and installing the browser plug-in available under the following link:
      https://tools.google.com/dlpage/gaoptout?hl=en
      You can also prevent Google Analytics from collecting your data by setting the opt-out cookie available under the following link. This will prevent the collection of your data on future visits to our website:
      Erfassung von Daten von Google Analytics für diese Webseite deaktivieren
      You can find more information about Google Analytics’ privacy policy at:
      https://policies.google.com/privacy?hl=en
      We would also like to point out that Google Analytics has added a code on the website to make sure that your IP address is only collected in an anonymous format. This means that we do not have any data that would allow us to draw conclusions about you personally.

    • HubSpot

      For analysis purposes, we utilize HubSpot, a service by HubSpot Inc., based in the US with a subsidiary in Ireland.
      Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland.
      HubSpot is certified under the EU-US Privacy Shield.
      When using HubSpot, so-called “web beacons” are used and cookies are also set that are stored on your computer and enable us to analyze your use of the website. HubSpot evaluates the collected information (e.g. IP address, geographical location, type of browser, duration of the visit, and pages accessed) on our behalf in order to generate reports on the visit and the pages visited.
      You can find more information on the data collected by HubSpot and its processing in HubSpot’s privacy policy:
      https://legal.hubspot.com/privacy-policy
      You can find more information on the cookies used by HubSpot here and here.
      If you generally do not want HubSpot to collect data, you can prevent cookies from being stored at any time using your browser settings (see clause 3.3 above).

  13. Right to information, correction, deletion, restriction, data portability, and objection

    As a data subject, you have the right to information, correction, and deletion of your data at any time, and to restrictions on processing and a right to data portability. Please contact our data protection officer using the contact details provided (see clause 2 above).

    Right to object
    To the extent to which the processing of your data is carried out for the protection of justified interests, you have the right to object to this processing using the contact information provided at any time, if reasons arise from your individual situation which oppose this data processing. We will then stop this processing unless it serves overriding interests worthy of protection on our part.
    Right to lodge a complaint
    As the person concerned, you may contact the responsible Baden-Württemberg state authority for data protection and freedom of information at any time to lodge a complaint.